Office Administrator

Join our dynamic team in Auckland! We are currently seeking an experienced Office Administrator, requiring a minimum commitment of 30 hours per week.

Key Responsibilities

• Prepare, maintain and manage company documents, reports, records and business correspondence. 

• Coordinate the organisation's administrative functions and ensure efficient day-to-day office operations. 

• Provide professional administrative support to directors and senior management, including diary management and document preparation. 

• Organise leadership and management meetings by preparing agendas, meeting papers, recording minutes and monitoring follow-up actions. 

• Attend leadership meetings to provide administrative support and maintain accurate meeting records. 

• Prepare invoices, quotations, reports and other business documents, ensuring information is accurate and up to date. 

• Maintain electronic and physical filing systems, company databases and administrative records. 

• Respond to telephone, email and customer enquiries professionally and direct matters to the appropriate staff member. 

• Assist in improving administrative systems, office procedures and workflow efficiency. 

• Perform other administrative duties as reasonably required by management. 

To thrive in this role, our successful applicant should possess the following qualities:

• At least two years of relevant work experience in a similar role.

• Keen attention to detail.

• Ability to work both independently and collaboratively as part of a professional team.

• Proficiency in computer skills, including email, internet usage, and Microsoft Office applications (such as Word, Excel, and PowerPoint).

• Demonstrated reliability and a strong sense of responsibility.

• Willingness to work flexible hours to accommodate business needs.

• Capability to handle urgent tasks promptly.

• Excellent communication and interpersonal skills.

• Demonstrated honesty, trustworthiness, and a well-groomed appearance.

• Adherence to our health and safety policy.

• Maintaining a drug and alcohol-free status.

We look forward to receiving your application and considering you for this exciting opportunity!