Office Manager

We are looking for experienced Office Manager to join our team, you will be working in the Bay of Plenty, with weekly guaranteed hours at least 40 and a gross hourly pay rate of $38.5.

You will be required to undertake the following job duties:

• Plan, organise and oversee the daily administrative functions of the office.
• Develop and implement office procedures and administrative systems to improve operational efficiency.
• Monitor workflow and allocate administrative resources to meet business requirements.
• Ensure office facilities, equipment and technology are maintained and operating effectively.
• Coordinate procurement of office supplies and negotiate with suppliers to ensure cost-effective purchasing.
• Supervise, mentor and support administrative personnel.
• Coordinate recruitment, induction and training of administrative staff.
• Monitor employee performance and assist with performance management processes.
• Prepare staff rosters and allocate work to ensure operational efficiency.
• Promote a positive workplace culture aligned with company values.
• Assist with budgeting and financial planning.
• Monitor office expenditure and maintain cost control measures.
• Approve purchasing within delegated authority.
• Prepare management reports relating to operational performance and expenditure.
• Liaise with payroll and finance teams to ensure accurate processing of invoices and payments.
• Develop and maintain administrative policies and procedures.
• Prepare business correspondence, reports and management documentation.
• Maintain company records and ensure document control systems remain accurate and compliant.
• Coordinate meetings, prepare agendas and record meeting outcomes where required.
• Ensure compliance with relevant employment legislation, privacy obligations and company policies.
• Support Health and Safety initiatives and ensure administrative compliance with workplace health and safety requirements.
• Maintain confidentiality of commercial and employee information.
• Participate in internal audits and continuous improvement initiatives.
• Maintain professional relationships with clients, suppliers and external stakeholders.
• Respond to customer enquiries and resolve administrative issues promptly.
• Coordinate communication between internal departments to ensure effective service delivery.
• Support senior management with operational planning and business improvement initiatives.
• Prepare regular operational and management reports.
• Monitor key administrative performance indicators.
• Identify opportunities to improve efficiency and recommend process improvements.

Experience requirements:

• A relevant qualification in Business Administration, Business Management or a related discipline, or
• At least three years of relevant management or administrative experience in a comparable environment.
• Proven experience in office or business administration.
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.
• Experience supervising or coordinating administrative staff.
• Financial administration and budgeting experience.
• Strong problem-solving and decision-making abilities.
• High level of computer literacy, including Microsoft Office Suite and business management systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to quality.

If you are looking for a rare opportunity, don’t delay, apply today.