Team Coordinator

Team Coordinator

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

We are looking for an organised and proactive Team Coordinator to join our Business Services Support team within Digital Services. This is a varied coordination role with a strong focus on financial administration. You will support the management of purchase orders, maintain financial and operational trackers, monitor outstanding actions and help ensure information is accurate, complete and up to date. You will work closely with Finance, Procurement, business owners and other stakeholders to coordinate purchase order activity, follow up required information and support the team to meet agreed processes and timeframes. Alongside this work, you will provide broader coordination and administrative support, including organising meetings, preparing documents and presentations, managing shared information and supporting continuous improvement across the team.

About the Team/Service/Location

The Team Coordinator is a member of the Business Services Support team and reports to the National Business Manager. Business Services supports the efficient operation of Digital Services and manages key relationships with Health New Zealand's corporate and enabling functions, including Finance, Procurement, HR and Communications. The team provides centralised operational and administrative support, leads continuous improvement and service optimisation, and helps ensure consistent processes are followed across Digital Services. This role can be based in Hamilton or Auckland.

About You

You are an experienced coordinator or senior administrator who enjoys working with detailed information, keeping processes on track and making sure actions are followed through. You are confident working with financial and operational information and have strong Excel skills. You take pride in maintaining accurate records, identifying gaps or inconsistencies and presenting information in a clear and practical way. You are comfortable working in a large, complex organisation where priorities can change quickly. You are organised, calm under pressure and able to build constructive relationships with a wide range of people. You may already be working as a Team Coordinator, Finance Coordinator, Project Coordinator or in a similar role and are looking for an opportunity to further develop your skills within a collaborative national team.

Skills and Experience

You'll ideally have:

• Experience in a Team Coordinator, Finance Coordinator, Project Coordinator or similar role.
• Experience supporting financial administration processes, including purchase orders, invoicing, financial tracking or procurement activity.
• Advanced Excel skills, including confidence working with formulas, filters, lookups, pivot tables and large datasets.
• Experience maintaining accurate financial or operational trackers and following up outstanding actions.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• A high level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Confidence using Microsoft 365 applications, including Excel, Outlook, Teams, PowerPoint and Word.
• The ability to build positive working relationships across different teams and levels of an organisation.
• Experience working in a large and complex organisation.
• Previous experience within Health New Zealand, the wider health sector or another government agency would be an advantage.

What You Will Bring

• A proactive and practical approach to solving problems and completing work.
• Strong financial administration and coordination capability.
• Confidence managing purchase order information, trackers and outstanding actions.
• A commitment to maintaining accurate, reliable and complete information.
• The ability to identify issues, ask the right questions and follow matters through to resolution.
• A collaborative approach and willingness to support colleagues across the wider Business Services Support team.
• A commitment to being a good Te Tiriti partner in your work, including applying Te Tiriti principles in a meaningful way.
• Competency with te ao Māori, tikanga and te reo Māori, or a commitment to taking ownership of your learning and growth.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is 'the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.

Our Commitment to Equity, Diversity and Inclusion

• We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.
• We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To view the position description and/or apply for the role please click "apply now." All applications must be submitted through our online careers portal before 11:59pm on Friday, 14 August. If you have any questions about the role, please contact Ash Mohan at ash.mohan@TeWhatuOra.govt.nz.

Please note: while this advertisement will remain open till 14th August, we will begin shortlisting and interviewing suitable candidates as applications are received.