Coordinate patient appointments and documentation to ensure smooth referral-to-treatment flow

Clinical Administration Secretarial Support

Clinical Secretarial Support, Nelson Hospital, Permanent Full-time

Join a supportive and collaborative team providing essential administrative/secretarial support.

Play a key role in coordinating the patient journey and supporting clinicians to deliver high-quality care.

Enjoy a rewarding and varied role in a fast-paced healthcare environment.

You will be part of a supportive team committed to delivering excellent service and improving patient outcomes.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As Clinical Secretarial Support, you will provide high-quality administrative and secretarial support to consultants and clinical teams. You will be responsible for managing clinical correspondence, coordinating appointments, maintaining accurate patient records, and supporting the patient journey from referral through to treatment and follow-up care.

This role requires excellent attention to detail, strong organizational skills, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

This is a permanent, full-time position working 80 hours per fortnight (1.0 FTE), Monday to Friday, 7.30AM to 4.00PM.

Please view the position description for further information.

About the Team/Service/Location

Our Clinical Support Services team plays a vital role in ensuring the smooth operation of the patient's journey. By providing essential administrative support, we enable clinical teams to focus on delivering exceptional patient care. From coordinating schedules to managing documentation, we are the backbone of the hospital's daily operations. We offer a supportive workplace with professional development opportunities, career progression, job security, and wellbeing programs.

For more information on living and working in Nelson click here

About You

As Clinical Secretarial Support, you will:

  • Have excellent administrative and organizational skills;
  • Be a confident communicator with strong interpersonal skills;
  • Demonstrate a high level of accuracy and attention to detail;
  • Possess sound computer skills, including experience with Microsoft Office applications;
  • Have the ability to manage a busy and varied workload;
  • Be committed to providing exceptional customer service;
  • Respect the importance of patient confidentiality and privacy.

Previous secretarial, administration, or healthcare experience and knowledge of medical terminology would be advantageous but are not essential.

A typing speed of 50 words per minute or more is essential. Audio transcription experience and medical terminology would be advantageous but not essential. Our preferred applicants will be required to undertake a computer skills assessment.

The successful candidate must be eligible to work in New Zealand or hold a valid NZ work visa at the time of applying.

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click 'apply now.' All applications must be submitted through our online careers' portal by 20 September 2026. If you have any questions about the role, please contact

Sonja Rae (Recruitment) at sonja.rae@tewhatuora.govt.nz OR

Aishwarya Rajamohan (Team Leader Clinical Support) at Aishwarya.Rajamohan@nmdhb.govt.nz.

Job ref: R1N26-234

Apply Now
Save