Medical Secretary - Cancer Screening and Treatment Services

Medical Secretary - Cancer Screening and Treatment Services

Medical Secretary – Cancer Screening and Treatment Services

Palmerston North Hospital

Permanent Part time: 0.5 FTE and 0.6 FTE

An exciting opportunity has become available to join the Regional Cancer, Screening, Treatment and Support Service as a Medical Secretary.

We have two part-time positions available:

• 0.5 FTE (20 hours per week)
• 0.6 FTE (24 hours per week)

Both positions are worked Monday to Friday and provide essential Medical Secretary support across our Radiation Oncology, Medical Oncology, and Haematology services.

As a Medical Secretary, you will play a key role in supporting clinical teams by providing efficient, accurate, and timely transcription and administrative services. Your contribution will help the Cancer Screening, Treatment and Support Cluster meet service guidelines, performance targets, and patient care objectives.

Key responsibilities include:

• Provide accurate and timely transcription of medical records and correspondence.
• Deliver efficient administrative support to clinicians and multidisciplinary teams.
• Maintain patient records and documentation to a high standard.
• Ensure strict confidentiality and privacy of all patient and service information.
• Support the smooth day-to-day operation of oncology and haematology services.
• Adapt to changing priorities, procedures, and work environments while maintaining service excellence

The successful candidate will demonstrate:

• Excellent typing, transcription, and administrative skills.
• Strong attention to detail and accuracy.
• A professional approach to handling confidential information.
• Excellent organisational and time-management abilities.
• Strong communication and interpersonal skills.
• The ability to work effectively both independently and as part of a team.
• Flexibility and a positive attitude in a dynamic healthcare environment.

Our team delivers high-quality, patient-focused cancer care for a growing regional population that spans Masterton, Hawke's Bay, Palmerston North, Whanganui, and Taranaki. As part of this regional network, you'll be committed to a whole-system approach and will play a key role in enhancing service delivery and access. The team is supportive and welcoming, and we value innovation, teamwork, and continuous improvement.

Manawatū is known for its effortless blend of city and rural living; here you can choose your ideal lifestyle, from peaceful rural villages, to bustling townships, or city life. It's a family-friendly place that's easy to live and work, with easy access to an array of outdoor activities – beaches, ski fields, lakes, mountains, as well as fantastic mountain biking and hiking tracks. No traffic and an easy commute to work, really help with a true work-life balance. Our fantastic central location means exploring other parts of New Zealand is easy as a drive or a short flight. We are well served with excellent schooling options, as well as two tertiary institutes – Massey University and the International Pacific College.

Proven Medical Secretary/administrative experience, ideally in the health or social services sector

Ability to develop and work within defined administrative processes and systems

Excellent communication and interpersonal abilities

High level of computer literacy and confidence using Microsoft Office and patient management systems

Exceptional attention to detail and organisational skills

Ability to multitask and prioritise effectively in a busy and evolving environment

Flexibility and a proactive, solutions-focused approach

An understanding of—or interest in—cancer treatment services is desirable

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

To apply please click "apply now." All applications must be submitted through our online careers' portal by TBC. If you have any questions about the role, please contact Catherine Marshall at Catherine.marshall@midcentraldhb.govt.nz