Personal Assistant

Job Title: Personal Assistant

Company: Pine River NZ Company Limited

Location: Seacliffe Avenue, Belmont, Auckland, 0622 , New Zealand NZ

Employment Type: Full-time, Permanent

Hourly Rate: $30.00 – $35.00

About us

Pine River NZ Company Limited provides property-related consultancy, business support and associated services. We are seeking a capable, discreet and dependable Personal Assistant with strong judgement and follow-through to support the Director’s business and client activities.

Key responsibilities

• Manage appointments, meetings, property visits and business travel, resolving changes and scheduling conflicts promptly.
• Draft and organize English and Chinese correspondence, reports, meeting notes and instructions, and track actions and deadlines.
• Maintain client databases and business records, protecting personal information and commercially sensitive material.
• Coordinate agency teams and external providers for photography, advertising, marketing materials and other business arrangements.
• Screen calls and emails, handle routine administrative enquiries and refer matters requiring professional advice or decisions to the Director.
• Assess priorities during unexpected situations and competing urgent demands, coordinate solutions within delegated authority and follow through to completion.

·       Perform other related duties as reasonably requested by the Director.

Requirements

• A bachelor’s degree or higher qualification in business, law, property, education, languages or a related field; or
• At least three years of relevant work experience in legal administration, law, management, property or another professional services field.
• Strong English and Mandarin communication skills, including the ability to independently handle routine business communications and prepare clear, accurate and professional correspondence.
• Experience handling confidential information, with high standards of integrity and compliance with information security and authorization procedures.
• Strong organization and attention to detail, with the ability to manage multiple tasks, maintain accurate records and meet deadlines.
• Adaptability, sound judgement and composure under pressure, with the initiative to resolve problems and the judgement to seek approval when required.
• Proficiency in Microsoft Office, email and calendar tools, and the ability to learn client databases and business systems quickly.

How to apply

Please submit your CV and a cover letter with a practical example of how you handled an unexpected situation or competing urgent tasks, explaining your actions and the outcome.

Shortlisted candidates will complete English and Mandarin communication, document handling and scenario-based assessments. Professional reference checks will be conducted with consent, focusing on performance, reliability, integrity and confidentiality. The successful candidate must comply with the company’s confidentiality and data security requirements.