We are an Auckland-based company specializing in construction-related activities. As our business continues to grow, we are looking to hire a dedicated and highly organized PA to support our Director. This role will involve managing administrative tasks, coordinating schedules, and ensuring the smooth day-to-day operations of the Director’s activities.
Days Required: Needs to be available from Monday to Saturday
May need to be available on public holiday
Hours per Week: Guaranteed hours of work per week: Minimum 30 hours. Up to 50 hours.
Job Location: Auckland
Key Responsibilities:
• Liaising with other staff on matters relating to the organisation's operations
• Liaising with contractors, project managers, suppliers, and other internal/external stakeholders
• Liaising with the city council for on-site inspection
• Organising internal and external meetings and events
• Attending meetings and acting as secretary if required
• Maintaining appointment diaries and making travel arrangements between construction sites in Auckland and other cities, and managing relevant expenses
• Processing incoming and outgoing mail, filing correspondence and maintaining records
• Onboarding new clients and assisting with general financial advice
• Screening telephone calls
• Taking and transcribing dictation of letters and other documents
• Any other reasonable and relevant jobs required by the director
Requirements for the applicants:
1. You need to have at least 3 years of relevant NZ work experience
2. Demonstrated expertise in Microsoft Office Suite, including Microsoft Project and Visio
3. Great communication skills, both verbal and written.
4. Contribute towards the smooth running of the team
5. Adhere to all organizational policies and procedures
6. Priority will be given to NZ citizens/residents.
Please clearly state in your CV if you are NZ citizens/residents, or state your visa status.
If this sounds like you and you want this exciting opportunity, please Apply Now.
