Personal Assistant

Key Responsibilities:

•  Collaborate closely with the Director and staff to ensure smooth day-to-day operations, assisting with administrative tasks, coordination, and team communication.
•  Service improvements;  and briefing notes that support decision-making for cleaning services, cost optimization, and operational efficiency.
• Maintain and update confidential files, both physical and digital, ensuring the company’s records (contracts, client agreements, employee files) are easily accessible and compliant with privacy regulations.
• Attend internal staff meetings, client meetings, and supplier discussions, acting as secretary when required by taking minutes, summarizing key action points, and following up on deliverables.
• Scheduling meetings with clients, suppliers, and staff members, and coordinating appointments for site visits or operational inspections.
• Digitally process incoming and outgoing communications, including emails, invoices, and client requests, ensuring all documents are properly stored in a cloud-based system.
• Answer and screen phone calls, addressing client and supplier inquiries
• Draft emails, ensuring all written communications are professional and timely.
•  Oversee and coordinate the efforts of any junior staff, ensuring they assist with the smooth running of office and operational tasks efficiently.
• Act as the primary point of contact for clients and suppliers, maintaining professional relationships and ensuring that communications are promptly handled.

Skills & Experience Required

At least a Diploma Level-4 in any field OR AT least 3 years of work experience
Either Work Experience or Qualification is required.

Minimum & Maximum Working Hours

Permanent and Full-time work
Minimum hours per week: 30
Maximum hours per week: 40

Additional Requirements

Clear character check
Drug and Alcohol Test may be conducted 
Clean Drivers License
Availability on weekends and Public holidays