Project Administrator – Part Time

They are a close-knit team of senior project managers who take pride in delivering award-winning projects and have built a strong reputation for securing consistent repeat business, from a long-standing and enviable client base.

On their behalf, we are seeking a Part Time Project Administrator to support their Project Management team.

This is a part-time role, for 20 hours a week, which may increase overtime and build up to 25 - 30 hours a week. This is an office-based role, and ideally, we are looking for those that can work the hours over 3 or four days a week. (Mon- Thurs).

We are keen on attracting someone who has previous experience as a Project or Construction Administrator.

Role will involve:

• Manage and maintain accurate project files and documentation across all stages of the project lifecycle.

• Draft progress certificates, contract instructions, RFP’s and variation documentation.

• Prepare client communications, letters, reports, and project updates on behalf of the Project Managers.

• Assist in the preparation fee proposals, construction tenders, progress claims, and budget tracking.

• Manage project documentation and support key communications with clients.

• Prepare meeting agendas and accurately record and distribute minutes.

• Track budgets and project spending, updating Excel cost spreadsheets as required.

•  Liaise with suppliers and subcontractors for quotes, purchase orders, and delivery schedules

• Develop and maintain strong relationships with the Project Management team

• Support Project Managers in coordinating their day-to-day administrative needs.

• Provide occasional marketing support, including organising events and assisting with light PA duties when required.

About You

• Must have prior experience in a project administration, construction admin, or consultancy support role.

• Excellent computer skills including MS Word and intermediate to advanced Excel

• Strong administrative and organisational skills.

•  Deadline oriented with strong time management skills

• Proactive, organised work habits. 

• Strong attention to detail. Accuracy in your work.

• Have a can-do attitude, willing to pitch in where needed

• Excellent verbal and written communication skills.

• Able to work in the Ponsonby office for 3-4 days week

 This could really suit a parent who is looking for school hours and we would prefer someone who can commit to a permanent long-term, part-time role. (Students please do not apply).

To apply to this role please forward your CV directly to lisa@kingsrecruitment.co.nz