Role Overview:

The Personal Assistant at Steel Master Co.Ltd will play a critical role in ensuring the smooth operation of our management team, by providing high-level administrative, organizational and operational support to enhance productivity and efficiency.

Key Job Responsibilities:

·      Manage director’ calendars, including scheduling meetings, appointments, and travel arrangements. 

·      Prepare, edit, and organize documents (e.g., reports, contracts, presentations, emails). 

·      Handle correspondence (phone calls, emails, mail) and act as a liaison between director and internal and external departments. 

·      Maintain filing systems (digital and physical) for easy retrieval of critical documents. 

·      Assist with project coordination, tracking deadlines, and ensuring timely follow-ups.  

·      Liaise with engineers, architects, and construction teams to relay instructions or updates. 

·      Monitor project timelines and alert director of potential delays or issues.

·      Communicate with clients, suppliers, and subcontractors to schedule deliveries, resolve queries, or coordinate site visits. 

·      Assist in preparing quotes, invoices, or tender documents under supervision. 

·      Maintain databases of key contacts (clients, vendors, regulatory bodies).

·      Assist with compliance documentation, including health and safety records, building codes. 

·      Coordinate logistics for materials, equipment, or site inspections. 

·      Support HR tasks, including onboarding new hires, arranging training for field staff).

·      Organize company events, team lunches, or client meetings. 

·      Other duties as needed in a fast-paced construction and engineering environment.

 

Qualifications:

·      A diploma qualification or higher in Business Administration, Construction or Science is required.

·      1-2 years experience as a personal assistant or a similar administrative role, but it is not essential if you can demonstrate your ability.

·      Advanced skills in Microsoft Office Suite.

·      Familiarity with office tools (e.g.Zoom, ChatGPT or other automation tools).

·      Excellent organizational and time management skills.

·      Ability to manage complex schedules.

·      Ability to address challenges independently.

·      Ability to handle sensitive information with confidentiality.

·      Ability to ensure accuracy in all administrative tasks.

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