An exciting opportunity is available for a proactive, organized, and versatile Personal Assistant/Secretary to support a fast-paced individual Real Estate Agent expanding their business across Auckland.

This full-time, permanent role (minimum 30 hours per week) offers a stable and competitive wage, potential for growth and exposure to the property industry in a professional environment.

Key Responsibilities:

  • Managing telephone calls, emails, inquiries, and client correspondence.
  • Organising and maintaining the Agent’s diary/Calendar, scheduling appointments, property viewings schedule, and meetings.
  • Handle client communications via email and phone on behalf of the agent.
  • Managing filing systems and documentation for the business.
  • Preparing and formatting standard documentation such as listing documents, marketing agreements etc. using provided templates under the agent’s supervision.
  • Updating and maintaining CRM systems, property and client databases.
  • Monitoring property databases to ensure accurate and up-to-date information.
  • Assisting with preparation and coordination of open homes, marketing packs, and client presentations.
  • Marketing Assistance and Coordinating advertising and marketing campaigns, social media updates, and digital marketing content to promote listings.
  • Collecting, compiling, and presenting basic property market information and reports.
  • Coordinating with third party service providers and stakeholders with solicitors, mortgage brokers, vendors, buyers, marketing agencies, banks etc. as required.
  • Track deadlines related to property conditions, settlements, listings, and other property-related activities.
  • Providing high level of secretarial and administrative support to ensure smooth Real Estate business operations.

Key Requirements:

  • Minimum of NZQA Level 4 qualification in business/administration/Management, or at least one year of administrative experience.
  • Knowledge of Microsoft Office, CRM systems, and digital/social media platforms preferred.
  • Strong written and verbal communication skills.
  • Excellent organisational and time-management skills, with attention to detail.
  • Ability to work independently and handle confidential information with discretion.
  • Must have the legal right to work in New Zealand.

What’s on Offer:

  • Stable and competitive remuneration.
  • Professional and supportive work environment.
  • Hands-on exposure to the real estate industry and opportunity to develop career skills.
  • One-on-one mentoring from a licensed Real Estate Agent.
  • Access to modern CRM, database, and marketing tools.

If you're enthusiastic about property world and looking to grow in a challenging and professional setting, apply now to be part of this exciting opportunity.

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