Personal Assistant Wanted

Key Responsibilities

• Liaising with other staff on matters relating to the Extrastaff's operations
• Researching and preparing reports, briefing notes, memoranda, correspondence
• and other routine documents
• Maintaining confidential files and documents
• Attending meetings and acting as secretary as required
• Maintaining appointment diaries and making travel arrangements
• Processing incoming and outgoing mail, filing correspondence and maintaining records
• Screening telephone calls and answering inquiries
• Taking and transcribing dictation of letters and other documents
• Conduct research and compile data to assist with decision-making processes.
• Coordinate and manage events, including meetings and special functions.
• Handle personal tasks and errands on behalf of the employer as required.
• Maintain confidentiality and manage sensitive information with discretion.
• Perform any other duties as directed by management
• Abide by our Values

 

Key Competencies

 

• Proven experience as a personal assistant or in a relevant administrative role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities.
• A high degree of professionalism and a positive attitude.

 

Our Values

 

We own our roles, responsibilities and results.

Follow up, follow on, follow through

A strong team means we are the best at what we do.

Communication, professionalism, respectful & accountable

No is not an option - we deliver results.

Commitment, service, excellence

We do it different - the Extrastaff way

Proactive, positive, acting with integrity & urgency

 

How to Apply:If you are looking for a new challenge with an opportunity for a dynamic working environment and the possibility of travel, please click APPLY, attach your resume and brief covering letter outlining your experience.

Only short-listed candidates will be contacted.

Applicants for this position should have NZ residency or a valid NZ work visa.