Job Details:

Company name ：Best Mates Petfood Company

Location: Waihi

Position: Director Personal Assistant

Term: Permanent full time position

Wage: $33.56 per hour

Hours of work: minimum 30 hours or above per week

Shifted from Monday to Friday

Duties:

work dairy – appointments and travel arrangement

  • Make appoint for the director 

  • Arrange the appointment on time, location between the director and the client

  • Arrange the ticketing and accommodation booking for the  travelling

phone calls

  • Make phone calls for the director, arrange phone call for the director through Wechat, Skype, multi party phone meeting

  • Arrange the potential customers’ enquiries; filter the enquiry before pass to director

Take dictation and reply letters 

  • Record minutes, take dictation and arrange meeting booking and facilities

  • Arrange the translation for business details

Process mails ，maintain records and reports 

  • Research, prepare and format emails, letters and reports 

  • Draft emails for the director and get approved before sent

  • Save all emails into our server for further records

Attend meetings and act accordingly

  • Arrange business meeting with agenda. Arrange the training meeting for new regulations in the industry; prepare all necessary samples and documents 

  • Be responsible for the company files and participate meetings on behalf of the director. 

  • Attend the seminar or workshop to get the industry trend and new regulations

Other duties as required

The successful applicant will have as follows: 

  • An equivalent NZQF Diploma qualification OR two years relevant working experience 

  • Strong oral and written communication skills;

  • Excellent time management skills and computing skills;

  • Able to assist the director and facilitate the director's work to ensure the quality of management and the timely finish of work 

  • Bilingual languages is preferable 

  • Have good knowledge about  business and management

  • Adaptable to change and able to multi-tasks 

  • Able to work under pressure

If you are interested in the role, please send your CV to [email protected]

Applicants must have valid work visa or NZ PR or NZ citizen

 

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