Are you an organised, people-focused administrator who thrives in a fast-paced environment? Do you enjoy coordinating moving parts, keeping systems running smoothly, and helping people feel supported and informed? If so, we’d love to hear from you.

Our client is a foster care provider and they are experiencing a period of strong growth and increased interest from people wanting to become foster carers. To help them meet this demand, they're looking for an experienced administrative coordinator to join their teamfor a temporary 3 to 6 month contract working 30 hours per week, starting as soon as possible and based in Mt Wellington.

About the Role

In this role, you’ll be the organisational hub of the recruitment process, managing enquiries, coordinating sessions and supporting the team with essential administrative tasks.

  • Responding to enquiries from prospective foster carers and following up with interested applicants
  • Monitoring the shared inbox and ensuring timely communication and follow-ups
  • Coordinating Honohono and Whanaungatanga sessions, as well as training and information sessions
  • Organising meeting logistics including room bookings, Zoom links, catering and resources
  • Sending reminders and collecting outstanding documents or information
  • Maintaining accurate applicant records in our client system Intuitive Care
  • Processing Police and Oranga Tamariki background checks
  • Supporting recruitment administration, including scheduling home visits and preparing approval paperwork
  • Assisting with light marketing tasks such as preparing recruitment packs, ordering merchandise, and supporting newsletter or social media content

What We are Looking For

  • Strong administration or recruitment coordination experience, ideally in a high-volume environment
  • Excellent communication skills and the ability to build rapport quickly
  • Outstanding organisation and attention to detail
  • The ability to manage multiple priorities in a fast-paced setting
  • Sound judgement and professionalism when working with sensitive information
  • Confidence learning and using client management systems
  • A proactive, solutions-focused mindset and the ability to hit the ground running

If you’re a capable coordinator who enjoys meaningful work and keeping busy teams organised, we’d love to hear from you.

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