Are you an organised, proactive administrator who thrives in a fast-paced professional environment? Do you enjoy being the person who keeps a busy team connected, on track, and set up for success?

Our client, a well-respected consultancy working across infrastructure, buildings, and advisory services, is looking for a highly capable Team Administrator to support their Auckland Infrastructure team. This team focuses on water infrastructure projects that help shape resilient communities across New Zealand.

This is a varied role where you’ll provide high-level administrative and coordination support to the Infrastructure leadership team, while also playing a key role in bid and proposal preparation, marketing coordination, and team operations.

The Role

You’ll be the central support person for the Infrastructure team, helping ensure operations run smoothly while supporting marketing and bid activity for major infrastructure projects.

Key responsibilities include:

  • Provide day-to-day administrative and coordination support to the Infrastructure team
  • Manage diaries and coordinate meetings for senior leaders
  • Act as a key point of contact for the Infrastructure leadership team
  • Coordinate team meetings, workshops, and internal communications
  • Set up new projects and assist with monthly invoicing through the ERP system
  • Maintain organised filing systems and document control
  • Prepare reports, presentations, correspondence, and professional documentation
  • Support internal process improvements and efficient administrative systems
  • Coordinate preparation and submission of tenders, proposals, and EOIs
  • Draft, edit, and proofread proposal content to ensure clarity and quality
  • Gather information from internal stakeholders and manage submission deadlines
  • Maintain bid libraries, templates, and supporting materials
  • Work with the marketing team to develop project profiles, staff CVs, and case studies
  • Assist with updating Infrastructure team content for web and marketing collateral
  • Coordinate client meetings, events, and business development activity

About You

You’re someone who loves organisation, anticipates what’s needed next, and keeps things running seamlessly behind the scenes. You will have:

  • Experience in a senior administration, PA, team support, or bid coordination role
  • Bid writing experience in engineering, infrastructure, consulting, or professional services
  • Strong written communication skills, with confidence editing and proofreading professional documents
  • The ability to synthesise information from technical reports to support marketing or bid content
  • Excellent organisation and time-management skills, with the ability to juggle multiple priorities
  • A high level of professionalism and discretion when handling confidential information
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
  • Familiarity with tender portals, document management systems, or ERP platforms

If you’re a detail-driven administrator who enjoys supporting high-performing teams and contributing to successful project bids, we’d love to hear from you

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