Personal Assistant

Job Details:

Location: Auckland

Position: Personal Assistant

Term: Permanent full time position

Wage: $32.00-$34.00 per hour

Hours of work: minimum 30 hours or above per week

Shifted from Monday to Friday

Duties:

• Maintain the manager’s calendar, appointment schedules and organise meetings and conferences 

• Liaise with internal staff and external stakeholders on matters relating to the organisation’s operations 

• Research, prepare and compile reports, briefing notes, memoranda, correspondence and other routine documents

• Maintain confidential files, records and business documents in an organised manner 

• Attend meetings as required, take minutes and provide secretarial support 

• Arrange travel bookings, itineraries and related logistics for the manager 

• Process incoming and outgoing correspondence, including emails and mail, and maintain accurate filing systems 

• Screen telephone calls, respond to enquiries and redirect calls as appropriate 

• Take dictation and transcribe letters, reports and other documents 

• Act as the first point of contact for the manager, handling communications professionally 

• Provide administrative support across daily business operations 

• May assist in supervising junior administrative or clerical staff if required

The successful applicant will have as follows:

• An equivalent NZQF Diploma qualification OR two years relevant working experience 

• Strong oral and written communication skills;

• Excellent time management skills and computing skills;

• Able to assist the manager and facilitate the manager's work to ensure the quality of management and the timely finish of work

• Bilingual languages is preferable

• Have good knowledge about business and management

• Adaptable to change and able to multi-tasks 

• Able to work under pressure

If you are interested in the role, please send your CV to [email protected]

Applicants must have valid work visa or NZ PR or NZ citizen