Personal Assistant

Seeking a highly organised and proactive Personal Assistant to support our Operations Manager. As the business continues to grow and operational requirements become more complex, this role has been established to provide dedicated administrative and coordination support across key functions.

You will play a critical role in ensuring the smooth delivery of operational activities by supporting communication, reporting, and workflow coordination across teams. You will be available to work between the hours of 8:30 am - 6:00 pm, Monday to Friday. This is a permanent, full time role with a minimum of 30 hours per week guaranteed. 

Key Responsibilities

• Provide comprehensive administrative and organisational support to the Operations Manager, including managing schedules, priorities, and deadlines
• Assist in monitoring operational activities and proactively follow up on tasks to ensure deadlines and priorities are met
• Act as a key liaison between the Operations Manager, internal teams, and external stakeholders, ensuring effective communication and coordination
• Prepare reports, briefing notes, presentations, and professional correspondence to support business operations and decision-making
• Compile and organise operational data to support reporting, planning, and internal processes 
• Coordinate meetings, including scheduling, agenda preparation, minute-taking, and tracking of action items through to completion 
• Manage diary commitments, travel arrangements, and logistics for internal and external engagements
• Screen and manage incoming communications, including calls, emails, and correspondence, responding or redirecting as appropriate
• Maintain accurate records, confidential files, and business documentation in accordance with company requirements
• Support coordination and tracking of operational workflows to ensure timely completion of key business activities
• Handle enquiries and provide information on behalf of the Operations Manager in a professional and timely manner

Minimum requirements

• Diploma (or higher) in Business Administration or a related field, or a minimum of 3 years’ relevant work experience in a Personal Assistant, Executive Assistant, Business Assistant, or similar role
• Demonstrated experience supporting a manager or operational function, including coordinating across teams and managing competing priorities
• Demonstrated experience working within a regulated or compliance-focused environment, including exposure to documentation, record-keeping, or process adherence requirements
• Strong organisational, communication, and stakeholder coordination skills

What we're looking for

• Strong organisational and time management skills
• Excellent written and verbal communication
• High level of discretion and professionalism
• Ability to work independently and prioritise effectively
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office and business systems

Apply Now

If you are a motivated and detail-oriented professional looking to support a dynamic operations function, we would like to hear from you.