PERSONAL ASSISTANT

Imperial College of New Zealand is a Private Training Establishment (PTE), registered and accredited by the New Zealand Qualification Authority (NZQA). NZQA is confident in the educational performance and capability in self-assessment of Imperial College of New Zealand.

We are looking for a highly organised and proactive Personal Assistant to join our team in Auckland CBD. This role offers an excellent opportunity for an individual who excels in a fast-paced environment. You will play a key part in supporting daily operations and providing administrative assistance to senior management. You will be working from Monday to Friday with minimum of 30 hours and maximum of 40 Hours.

Key Responsibilities:

• Maintaining executive diaries, scheduling appointments, and coordinating meetings and travel arrangements to ensure efficient time management and smooth operational planning for senior management.
• Attending meetings with management, preparing agendas, recording accurate minutes, and following up on action items to ensure timely completion and effective implementation of decisions.
• Supervising and supporting junior administrative and clerical staff as required, providing guidance, task allocation, and oversight to ensure efficient workflow and adherence to organisational standards.
• Conducting research and preparing reports, briefing notes, memoranda, and correspondence on behalf of senior management to support informed decision-making and organisational planning.

• Handling incoming and outgoing correspondence, including emails and mail, and maintaining accurate and systematic filing systems to ensure efficient record management and information retrieval.
• Liaising with internal staff and external stakeholders on operational and administrative matters to support management functions, ensuring effective communication, coordination, and timely resolution of issues.
• Ensuring compliance with organisational policies and data protection, follow company rules and legal requirements about privacy and data security.

• Screening telephone calls, responding to enquiries, and prioritising communications on behalf of management to ensure effective information flow and timely handling of important matters.
• Taking dictation and preparing professional documents, reports, and presentations with accuracy and attention to detail to support management and organisational requirements.
• Organise, store, and update business or staff information (like contracts, HR records, financial documents, etc.

Skills we are Looking For:

·       Work Experience: To be successful you must have at least 2 years of relevant work experience or Level 5 diploma or higher qualification (subject area flexible)

·        Accuracy & Attention to Detail: A meticulous approach to ensure every task is completed accurately and to the highest standard.

Outstanding Time Management: Ability to juggle multiple priorities effectively, meet deadlines, and excel in a fast-paced environment.

Self-Motivation & Independence: Someone who takes initiative, works efficiently with minimal supervision, and consistently delivers high-quality results.

•           May work in stressful conditions if they support managers who are in high-pressure jobs.

•           Zero Tolerance of alcohol and drugs in the workplace

•           Clean Character Background

Salary can be negotiated as per your experience level between $32 to $40 per hour.

If you think you would be a great fit for company, please respond with a cover letter and detailed CV.