Office Administrator / Secretary

Export Autoparts Limited is seeking a reliable and organised Office Administrator / Secretary to support the daily administrative and operational functions of our automotive export business. The successful applicant will play a key role in coordinating office administration, supporting management, maintaining records, and assisting with communication and logistics related to the export of automotive parts. 

Key Duties and Responsibilities 

• Liaising with managers, suppliers, freight companies, and staff to coordinate business operations and shipments

• Arranging meetings and providing administrative support to management

• Preparing reports, business correspondence, invoices, shipping documentation, and briefing notes

• Proofreading documents for typographical and grammatical accuracy

• Maintaining appointment schedules, records, and filing systems

• Processing incoming and outgoing mail, emails, and courier documentation  

• Answering telephone calls, responding to customer and supplier inquiries, and redirecting calls where necessary

• Greeting visitors, customers, and delivery personnel and directing them appropriately

• Maintaining business and inventory records related to exported automotive parts  

• Assisting with bookkeeping, petty cash reconciliation, and general office administration

• Supporting management with implementing office procedures and maintaining records of meetings

• Coordinating travel or transport arrangements where required for business operations

Skills, Qualifications and Experience Required

• NZ Register Level 4 qualification or equivalent qualification  (ANZSCO Skill Level 3)

OR

• At least three years of relevant administrative or office support experience may substitute for the formal qualification

Applicants should also demonstrate:

• Good computer skills, including Microsoft Office

• Strong organisational and communication skills  

• Ability to manage records and documentation accurately

• Professional attitude and ability to work in a team environment

• Previous experience in logistics, automotive, export, warehousing, or commercial administration is advantageous

Work Location & Travel

The position is based in Auckland, New Zealand. Occasional local travel may be required in relation to operational or business activities.

Applicants must be legally entitled to work in New Zealand.