Job Details:

Location: Auckland

Position: Director Personal Assistant

Term: Permanent full time position

Wage: $31.5 per hour

Hours of work: minimum 30 hours or above per week

Shifted from Monday to Friday

Duties: 

  1. work dairy – appointments and travel arrangement

  • Make appointments for the director 
  • Arrange the appointments on time, location between the director and the client
  • Arrange the ticketing and accommodation booking for the director’s travelling

  1. phone calls

  • Make phone calls for the director, arrange phone call for the director through Wechat, Skype, multi party phone meeting

  • Arrange the potential customers’ enquiries; filter the enquiry before passing to director

  1. Take dictation and reply letters 

  • Record minutes, take dictation and arrange meeting booking and facilities

  • Arrange the translation for business details

  1. Process mails, maintain records and reports 

  • Research, prepare and format emails, letters and reports 

  • Draft emails for the director and get approved before sent

  • Save all emails into our server for further records

  1. Attend meetings and act accordingly

  • Arrange business meeting with agenda. Arrange the training meeting for new regulations in the industry; prepare all necessary samples and documents 

  • Be responsible for the company files and participate meetings on behalf of the director. 

  • Attend the seminar or workshop to get the industry trend and new regulations

  1. Other duties as required

Requirement:

  • An equivalent NZQF diploma OR at least three years relevant working experience 

Preferred Skills:

  • Strong oral and written communication skills;

  • Excellent time management skills and computing skills;

  • Able to assist the manager and facilitate the manager's work to ensure the quality of management and the timely finish of work

  • Bilingual languages is preferable

  • Have good knowledge about business and management

  • Adaptable to change and able to multi-tasks 

  • Able to work under pressure

 

If you are interested in the role, please send your CV to eddie@glight.co.nz

Applicants must have valid work visa or NZ residence or NZ citizenship

 

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