Administrator / Board Secretary
Job reference : 1114093
Job Type : Full-time
Pay : $85000 - $100000 $85,000 - $95,000 + KiwiSaver + Fuel expenses Annually
Location : Tauranga, Bay of Plenty
Posted on : 08-06-2026
Poripori Farm A Trust seek an Administrator / Board Secretary to support effective governance and operations of a large and diverse ahu whenua trust.
Administrator / Board Secretary
Poripori Farm A Trust
Tauranga / Bay of Plenty | Work From Home
$85,000 - $95,000 + KiwiSaver + Fuel expenses
Poripori Farm A Trust is seeking a highly organised and motivated Administrator / Board Secretary to support the effective governance and operations of a large and diverse ahu whenua trust.
Located in the foothills of the Kaimai Ranges, representing over 1,500 shareholders and spanning 1,500+ hectares of Māori land, Poripori Farm A Trust has a strong presence across agriculture, horticulture, forestry, and investments. This is a unique opportunity to play a key role in supporting a purpose-driven organisation with deep cultural and community roots.
About the Role:
This is a full-time (40 hours per week), work-from-home position offering a high level of autonomy, while working closely with the Board of Trustees, Chairperson, and key stakeholders.
You'll be responsible for delivering high-quality administrative and governance support, ensuring smooth day-to-day operations and compliance with Trust obligations.
Key Responsibilities:
Board & Meeting Coordination
The successful applicant will be a highly organised professional who thrives in a self-managed environment and takes pride in delivering accurate, high-quality work.
Essential Skills & Experience
How to Apply: All applications for this role will be processed by our hiring partner, Kirsty Morrison at One21 Recruitment.
Please APPLY ONLINE via the website, or contact Kirsty to request the Position Description.
Applications close Tuesday 30 June, but please apply now as an appointment may be made sooner for the right person.
Kirsty Morrison - One21 Recruitment
Ph: 021 355 179 Email: kirsty@one21.co.nz
Job Vacancies: https://one21.co.nz/
Poripori Farm A Trust
Tauranga / Bay of Plenty | Work From Home
$85,000 - $95,000 + KiwiSaver + Fuel expenses
Poripori Farm A Trust is seeking a highly organised and motivated Administrator / Board Secretary to support the effective governance and operations of a large and diverse ahu whenua trust.
Located in the foothills of the Kaimai Ranges, representing over 1,500 shareholders and spanning 1,500+ hectares of Māori land, Poripori Farm A Trust has a strong presence across agriculture, horticulture, forestry, and investments. This is a unique opportunity to play a key role in supporting a purpose-driven organisation with deep cultural and community roots.
About the Role:
This is a full-time (40 hours per week), work-from-home position offering a high level of autonomy, while working closely with the Board of Trustees, Chairperson, and key stakeholders.
You'll be responsible for delivering high-quality administrative and governance support, ensuring smooth day-to-day operations and compliance with Trust obligations.
Key Responsibilities:
Board & Meeting Coordination
- Plan and manage Board meeting schedules
- Prepare agendas, reports, and meeting packs
- Attend meetings and take accurate minutes
- Use Board Pro for executive governance and board meeting management
- Coordinate AGM/SGM processes, including shareholder communications and documentation
- Ensure compliance with Trust Order and Māori Land Court requirements
- Prepare and file required documentation
- Support Trustee processes, including onboarding
- Payroll processing and PAYE filing
- Accounts payable/receivable management (Xero/ApprovalMax)
- Budgeting and financial reporting processes
- Liaise with external accountants and auditors
- Use ApprovalMax for financial management to automate accounts payable and receivable approvals.
- Maintain and update shareholder records
- Process share transfers and successions
- Manage dividend distributions and reporting
- Support shareholder enquiries
- Manage website updates and notices
- Handle incoming correspondence (email, phone, post)
- Support stakeholder communication
- Maintain accurate and compliant records
- Support grants processing and reporting
- Assist with ongoing administrative tasks across the Trust
The successful applicant will be a highly organised professional who thrives in a self-managed environment and takes pride in delivering accurate, high-quality work.
Essential Skills & Experience
- Proven experience in trust administration and/or board secretarial support
- Financial administration experience (payroll, accounts, budgeting)
- Experience working with Boards or governance structures
- Strong minute-taking and report writing skills
- Confident using systems such as Microsoft Office, Xero, and online platforms
- Excellent organisation and time management
- Strong communication and relationship-building skills
- High attention to detail and ability to meet deadlines
- Experience using Board Pro and ApprovalMax.
- Knowledge of Māori land trusts and tikanga Māori
- A good understanding of Te Reo Māori
- Salary Range: $85,000 - $95,000 + KiwiSaver + Mobile Device + Fuel expenses
- Location: Work from home (Tauranga / Bay of Plenty based preferred)
- Hours: Full-time, 40 hours per week
- Autonomy & Flexibility: Work independently while contributing to a values-driven organisation
- Purpose-led Work: Be part of an organisation supporting whenua, whānau, and future generations
How to Apply: All applications for this role will be processed by our hiring partner, Kirsty Morrison at One21 Recruitment.
Please APPLY ONLINE via the website, or contact Kirsty to request the Position Description.
Applications close Tuesday 30 June, but please apply now as an appointment may be made sooner for the right person.
Kirsty Morrison - One21 Recruitment
Ph: 021 355 179 Email: kirsty@one21.co.nz
Job Vacancies: https://one21.co.nz/