To provide comprehensive administrative and organisational support to senior executives or sales managers at Home365 Property Management Limited, ensuring seamless coordination of operations across residential, rental, commercial, and body corporate real estate services.

Company Overview

Home365 Property Management Limited is a professional and reliable property management company based in Auckland.Specialising in comprehensive residential and commercial property management services, we cover property leasing, tenant management, daily property maintenance, asset value preservation and one-stop real estate supporting solutions. With in-depth local market insights, standardized service processes and a customer-centric philosophy, we have established long-term stable cooperative relationships with numerous local real estate developers, investors and property owners across New Zealand.

Key Job Responsibilities

·  Team Support & Coordination

l  Liaise with team members, property managers, marketing staff, and external stakeholders to support the daily operations of the sales and rental team.

l  Coordinate team meetings, client appointments, property inspections, and internal communications.

·  Document & Report Preparation

l  Prepare listing documents, contracts, appraisals, vendor/buyer correspondence, and weekly performance summaries.

l  Draft and format property flyers, marketing briefs, and team updates

·  File & Record Management

l  Maintain organized records of sales listings, tenancy agreements, marketing materials, and other confidential documents.

l  Ensure compliance with company protocols for digital and physical filing systems.

·  Diary Management & Scheduling

l  Manage shared team calendars including open homes, auctions, and client consultations.

l  Assist with coordinating professional development and internal training bookings.

·  Reception & Communication

l  Answer calls and emails on behalf of the team, screen inquiries, and ensure prompt follow-up or delegation.

l  Maintain positive client communication and uphold company brand values.

·  Mail, Filing & Data Entry

l  Process incoming and outgoing correspondence and assist with CRM data entry, listing updates, and sales pipeline tracking.

l  File documentation accurately and securely.

·  Meeting Support & Minutes

l  Attend internal team meetings and take minutes or action points when required.

l  Assist with preparing agendas, follow-ups, and summary notes.

·  Occasional Supervision of Office Processes

Assist in guiding part-time admin staff or temporary office support (if applicable) to ensure continuity in administrative duties during peak periods.

 

Candidate Requirements

Ø  Proven experience in administrative or executive support roles.

Ø  Candidates must hold at least a New Zealand Diploma (Level 6 or above) in business administration or a related field, and have a minimum of three years’ relevant work experience in a similar role. Equivalent overseas qualifications and experience will also be taken into consideration.

Ø  Excellent organisational and time management skills.

Ø  Proficiency in Microsoft Office Suite and CRM platforms.

Ø  Strong verbal and written communication skills.

Ø  Ability to manage confidential information with discretion.

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