Personal Assistant/Secretary to Real Estate Agent

Key Responsibilities:

• Managing telephone calls, emails, enquiries, and client correspondence.
• Organising and maintaining the Agent’s diary/calendar, including scheduling appointments, property viewings schedule, and meetings.
• Handling client communications via email and telephone on behalf of the agent.
• Managing filing systems and business documentation.
• Preparing and formatting standard documentation including listing documents and marketing agreements using approved templates under the Agent’s supervision.
• Updating and maintaining CRM systems, property records and client databases.
• Monitoring property databases to ensure information is accurate and up-to-date.
• Assisting with the preparation and coordination of open homes, marketing packs, and client presentations.
• Marketing Assistance and Coordinating advertising and marketing campaigns, social media updates, and digital marketing content to promote listings.
• Collecting, compiling, and presenting basic property market information and reports.
• Coordinating with third party service providers and stakeholders with solicitors, mortgage brokers, vendors, buyers, marketing agencies, banks etc. as required.
• Tracking deadlines related to property conditions, settlements, listings, and other property-related activities.
• Providing high level of secretarial and administrative support to ensure smooth operation of Real Estate business.
  
  

  Key Requirements:

  • Minimum of NZQA Level 4 qualification in business/administration/Management, or at least one year of administrative experience.
  • Knowledge of Microsoft Office, CRM systems, and digital/social media platforms preferred.
  • Strong written and verbal communication skills.
  • Excellent organisational and time-management skills, with attention to detail.
  • Ability to work independently and handle confidential information with discretion.
  • Must have the legal right to work in New Zealand.
  • If having Real Estate background or knowledge, it is a bonus but not compulsory. 

  ---

  What’s on Offer:

  • Stable and competitive remuneration.
  • Professional and supportive work environment.
  • Hands-on exposure to the real estate industry and opportunity to develop career skills.
  • One-on-one mentoring from a licensed Real Estate Agent.
  • Access to modern CRM, database, and marketing tools.

  If you're enthusiastic about property world and looking to grow in a challenging and professional setting, apply now to be part of this exciting opportunity.