Job Details:

Location: Auckland 

Position: Personal Assistant 

Term: Permanent full time position 

Wage: $32.00-$36.00 per hour 

Hours of work: Minimum 35 hours per week, Maximum 40 hours per week, shifted by  roster from Monday to Friday 

We are bathroom supply store based in Auckland. Most of our bathroomware products  are imported from China and Europe, including toilets, vanities, tapware, LED mirrors,  heated towel rails, glass showers and other building materials, to meet customer needs for  individual customer, a wide range of building companies, developers, and trade  professionals across New Zealand. 

We are currently seeking an accomplished Personal Assistant to provide strategic and  administrative support to company director. This role is ideally suited to a resourceful  professional with outstanding organisational, communication, and stakeholder  management skills who thrives in a dynamic and fast-moving business environment. 

Requirements: 

• You must be well educated with at least a Bachelor’s degree qualification in  business or other equivalent fields. 

• Or have at least 12 months of relevant working experience in an executive support,  or personal assistant role 

• Excellent verbal and written communication skills, with the ability to interact  professionally with clients, suppliers, and internal stakeholders; 

• Strong organisational, time management, and multitasking abilities, with a high  level of attention to detail; 

• Proficient computer skills, including Microsoft Office Suite and other business  administration software; 

• Sound understanding of business operations, administration, and management  principles; 

• Ability to adapt to changing priorities and work effectively in a fast-paced  environment; 

• Strong problem-solving skills and the ability to perform well under pressure while  meeting deadlines; 

• A proactive, professional, and positive attitude, with the ability to work  independently and as part of a team;

• Bilingual communication skills will be highly regarded; 

• Knowledge of bathroomware products, including fixtures, fittings, and current  design trends, will be preferred 

Duties and responsibilities: 

• Assist senior management in arranging and managing schedules, including  meetings, appointments, and travel arrangements. 

• Prepare meeting materials, reports, and presentations, ensuring accuracy and  timely delivery. 

• Foster effective communication and coordination among staff members to support  smooth organizational operations. 

• Conduct in-depth research and produce comprehensive reports, briefing notes, memoranda, and correspondence. 

• Maintain the confidentiality and privacy of sensitive files and documents.

• Attend meetings as required, performing secretarial duties such as minute-taking  and logistical coordination. 

• Organize appointment diaries for senior management and make travel  arrangements when necessary. 

• Process incoming and outgoing mail, maintain meticulous filing systems, and uphold well-organized records. 

• Effectively screen phone calls, promptly address inquiries, and direct calls to the  appropriate contacts. 

• Accurately transcribe dictation of letters and other documents. 

• Provide supervision and guidance to secretarial and clerical staff, ensuring their  efficiency and productivity. 

Applicants for this position should have NZ residency or a valid NZ work visa.

 

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